OUR COMMITMENT TO YOUR SAFETY
Your safety has always been one of our top priorities, and now more than ever. Our events and venues are doing everything to be the cleanest and safest places to meet and do business.
Your health and wellbeing is our top priority
We have raised our already high standards of hygiene and developed new health and safety protocols to meet the challenges presented by Covid-19. You can visit our events and venues with complete peace of mind.
Partnership with SGS to Ensure “Every Visit is a Safe Visit”
Our partnership with SGS, the world’s leading inspection, verification, testing and certification company, ensures that Easyfairs meets the highest international standards for health and safety. We’re working hard to make every visit a safe visit during the coronavirus pandemic and beyond.
Verifying COVID-19 status*
On select Easyfairs events and depending on local regulation attendees will need to demonstrate proof of COVID-19 status for entry to the event. This will need to be one of the following:
Cleaning & Hygiene
Disinfection
All surfaces at an Easyfairs event are treated with hospital-grade disinfectants. The most frequently touched surfaces will be disinfected at regular intervals. Electrostatic spraying technology ensures the highest standards of hygiene.
Hand hygiene
Hand sanitiser stations will be available everywhere on the exhibition floor and in common areas such as seminar theatres. Please feel free to make good use of them! You can also ask for disposable gloves.
Smart Badge contactless technology
The safest way to visit an event is through the use of our Smart Badge, which requires no physical contact and guarantees a 100% safe event experience. You will receive your Smart Badge at the entrance after having scanned the barcode on your printed voucher or mobile device. Thanks to the embedded NFC chip you can use your badge throughout the event to gather product and stand information with a swipe of your badge. At the end of the day you receive all collected information via email.
Cashless payment
To protect your personal health and safety, we only accept cashless payments at Easyfairs venues.
Food & Drinks
You can still purchase food and drinks at our events and venues. Our caterers will adhere to all government-imposed hygiene measures. Remember to disinfect your hands before eating.
Personal protection & detection
Temperature screenings
Automatic temperature screenings before you enter the event will tell us if you have a temperature of 38° or above. If this is the case, take a seat in the designated area for ten minutes and we will measure your temperature again. If on a second screening your temperature has fallen below 38°, no problem, welcome! If your temperature is still above 38°, we will be unable to grant you admission. We recommend that you check your temperature before leaving home as a precaution and to avoid any inconvenience.
Face masks
We kindly recommend or ask on selected events that you wear a face mask upon entering the event. We encourage you to bring your own, but event staff will be on hand to provide one if you need it!
Plexiglass shields
Plexiglass shields will be installed at registration desks, information points, catering points and all counters staffed by team members throughout the event floor.
Physical distancing
Crowd density standards
To ensure appropriate physical distancing during Easyfairs events we monitor the number of people present in the event halls at all times, in accordance with local guidance.
1,5m distance
We kindly request that you maintain a distance of at least 1.5 metres from other people. This social distancing rule will be adapted according the local safety regulations. Clear signage and floor stickers will help you respect this distance.
Elbow bumps replace handshakes!
Handshakes are “on hold” for the time being! We know this is tough, as a handshake is the natural form of business greeting. We suggest you greet with an elbow bump. Alternatively, a nice “air kiss” is a friendly way to greet. A simple wave or a thumbs-up will also do nicely. So long as the greeting is without physical contact … feel free to use your own style.
Online registration and touchless scanning
Please register online before the event, as registration onsite is not possible. You can either print out your admission voucher, which has a barcode, or bring it on your mobile device. You will then be able to scan the barcode at one of our touchless scanning stations. Please note that for your safety, onsite printing is no longer possible.
Online ticket sales
Some Easyfairs events require you to purchase a ticket. Please purchase it/them online in advance, as this will not be possible onsite. You can either print out your ticket, which has a barcode, or bring it on your mobile device. You will then be able to scan the barcode at one of our touchless scanning stations. Please note that for your safety, onsite printing is no longer possible.
Registration timeslot
At selected events, we will make it convenient for you to register/buy a ticket for a specific timeslot so that we can ensure compliance with crowd density standards, while saving you time.
Online assistance
By consulting our website you’ll be able to make your visit as efficient as possible. You can use the exhibitor catalogue and content programme to plan which companies and products you would like to see, and which seminars to attend. We kindly advise you to plan ahead so you can arrive on time for any seminars, as places may be limited due to social distancing measures.
One-way only aisles
At selected events, one-way-only aisles will help to manage traffic and minimise crowding. They will also make it easier for you to respect the social distancing rules and avoid crossing the paths of other visitors.
Directional walkways
At selected events, on paths where there is enough room for people to walk in both directions, please keep to your side as indicated by the directional arrows.
Maximum capacity in conference rooms
At selected events, conference areas will also allow for social distancing, with 1.5 metres between chairs. This means there will be limited capacity, so please arrive early. Some chairs may be marked as unavailable. Please respect this instruction and do not move the chairs.
Stay home if you feel ill
Finally, as much as we want to see you at our events, we kindly ask you to respect everyone’s health and safety. If you feel at all ill – including mild cold symptoms or a high temperature – please stay at home.
Thank you for observing these rules – stay safe and we hope to see you soon!
