Thank you for choosing to exhibit

As an exhibitor, your stand package includes a personalised multi-channel marketing campaign to help promote your company before, during and after the event. Our dedicated marketing team will work with you throughout the year, creating personalised material to offer you wide brand exposure beyond your stand.

After booking your stand, you should have received your ‘My Easyfairs’ account login details. In your My Easyfairs page you can fill in your company information, products, press releases and job vacancies. Please ensure that all the information is up to date to ensure the highest possible levels of engagement. If you need assistance or have not received your login details, please contact: amy.neville@easyfairs.com

Marketing & PR Campaign

The marketing & PR team at AntwerpXL 2019 would like to welcome you on board as an exhibitor. You now have the opportunity to fully maximise the success of your exhibiting investment.

Below is a list of Marketing and PR tools available to you; we strongly advise that you take advantage of these tools in order to maximise your visibility before, during and after the exhibition. Please note that all of these marketing tools are included within your package and will not incur any additional costs.

If you have any questions, please contact amy.neville@easyfairs.com


PR exposure

Our dedicated PR team can help you secure editorial coverage with international media on anything you wish to promote.



We can create you a content-rich html email, personalised with your logo, to send to your clients to invite them to the event.

Personalised banners

Personalised banners

We will create any size banner to add to your emails and websites. This is a great way to promote your involvement at the show.

Social media

Social media

We will promote your brand through sponsored social media posts - just send us content and we will take care of it.

Postcard mailing

Postcard mailing

We can send personalised invitations on your behalf to your database, free of charge. We will also automatically send you 100 personalised invitations for you to distribute.



We can call and invite your top clients to the show on your behalf to visit you on your stand.

Unique registration link

Unique registration link & data build

You can download the contact details of those who register via your free marketing tools for follow up at any time.

What to do next?


Update your exhibitor profile on the website via your ‘My Easyfairs’ account. Please ensure you have uploaded your logo and additional information about your company via your ‘My Easyfairs’ account.


Download your AntwerpXL banners and buttons, and hyperlink them to your personal registration link. You will find your unique link in your ‘My Easyfairs’ account around four months out from the show.


Add a tag onto your email signature to let people know they can visit you at the show: “See us on Stand XXX at AntwerpXL 2019: 7 - 9 May, Antwerp Expo, Antwerp”. Link to our website at www.antwerpxl.com


Make the most of the marketing and PR tools included in your stand package. Find out more.


Register your stand personnel via your ‘My Easyfairs’ account to gain access to the exhibition.

AXL exhibitor banner

We will put together a comprehensive guide to the technical services available at AntwerpXL. We suggest that exhibitors study in detail all the services available and follow the instructions. This particularly applies to the application deadlines on each order form. You will receive this via email in 2019.

Ordering forms

The ordering forms will become available a few months before the show. Please retain copies of everything for your own records and have them with you onsite during build up. 

Exhibitor Warning

False payment requests

We have recently been made aware of fraudulent companies contacting exhibitors acting as members of the AntwerpXL team requesting payments for their exhibition stands or hotel accommodation.

It is also increasingly common for exhibitors to be approached by third party companies purporting to, or giving the impression that, they have access to the show’s attendee list. Please be aware that we do not pass on our data to ANY third party, so please note that these claims may be fraudulent. If you have any concerns at all, please contact a member of the team.

Attendee lists

We have recieved reports that some exhibitors have been contacted by third parties offering to sell the current list of attendees for AntwerpXL.

Please note, Easyfairs DO NOT engage in the sale of attendee information. Any and all data submitted by attendees is protected information and utilized and stored fully in line GDPR regulations. If you recieve any message attempting to sell you a list of attendees to the event, please forward the email to your Easyfairs Account Manager immediately. Thank you.