Speaker information

Speaker resource page

Welcome to AntwerpXL! Thank you for joining the conference programme. Please see below for the key information you will need in the lead up to and during the show.

1. Arrival

We will be tracking speaker arrivals – please could we ask that on your arrival you head straight to the XLShippers Lounge, so we can note your arrival, check any presentations are working and introduce you to fellow speakers.

We request that speakers arrive at the conference theatre at least 15 minutes before their session so that our technicians can have all speakers ready to go with microphones (and presentations where those are used).

The conference theatre will be equipped with:

    • Lectern + lectern mic
    • Laptop at lectern with remote clicker
    • Tie mic so speakers are free to roam
    • Table mics on the "top table" for panel sessions
    • Audience roving mics (manned)

    2. Presentation Guidelines

    We have a few guidelines for the speaker presentations, please see below:

    • We are aiming for a dynamic & interactive feel in the conference
    • If you are intending to use Powerpoint slides, please let Helen Blantz know
    • Any presentations should deliver just the very key points; we are not looking for length 'lecture' style presentations
    • Please use your slides as an opportunity to provide simple visual support (max 10 slides)
    • If you are planning to use a few Powerpoint slides
    • Please bring a backup copy of your presentation on a memory stick on the day
    • Please don't email your presentation directly, as any peaks in sizeable emails may cause overload

    Please note - we are planning to share any powerpoint slide decks used in the conference with the delegates after the event. Please let Amy Neville know if you do not want to share your presentation or if you are wanting to provide a different version after the show.


    3. Registration and badges

    You will be automatically registered to attend the event, so no action is required on your part. Please collect your speaker badge from the registration desk as you enter the building. Please let the team on the registration desk know that you are a speaker so that they can find your details quickly.


    4. Your session

    The conference programme is available to view herehttps://www.easyfairs.com/index.php?id=116034. Helen Blantz will already have confirmed with you:

    • Times and date of your session
    • Session title
    • Bullet points (key takeaways for delegates)
    • Your name / job title/ company
    • Your session format/ speaking order/ timings including allocation of time for Q&A.

    If you have any changes to the online programme, please contact Amy Neville for those amendments to be made directly.


    5. Fellow speakers

    Helen Blantz will put all speakers/ session chairs in touch with one another for effective dovetailing. Please liaise directly, and please arrange to meet onsite - the Speaker Lounge is at your disposal as a good meeting point for speakers and chairs providing light refreshments and drinks.


    6. Event Launch + Networking Drinks

    You are cordially invited to join us at the following networking events -

    17:00 - 20:00 | Tuesday 7th May 2019 - Welcome Reception

    Helen Blantz would like to invite you to join our Speakers at the Welcome Reception, which takes place on Tuesday 7 May.Please come to the XL Shippers’ Lounge after the ribbon cutting, between 17:00 – 18:00 where Helen will be hosting all speakers – this is a great opportunity you to meet Helen & the conference team in person before the show. Please RSVP directly to Helen if you are able to attend.

    18:00 - 21:00 | Wednesday 8th May 2019 - Networking Party

    We will be hosting networking drinks at the Felix Archives in the Port of Anterp from 6 - 9pm

    Please let Amy Neville know if you plan on attending the networking evenings.


    7. Social Media

    Have you been sent your social media banner yet? If not, then be sure to request one from Amy Neville and get posting!

    The marketing team is already active in promoting the conference on Twitter, LinkedIn, Instagram and Facebook. Please make sure you follow us - 

    • Twitter - @AntwerpXL
    • LinkedIn - Antwerp XL
    • Facebook - Antwerp XL
    • Instagram - Antwerp_XL
    • Official hashtag - #AntwerpXL

    You will be contacted by Amy Neville for interview materials for social media blog posts.